There are many things that companies must prioritize, with one of the biggest being how they handle data. In order to keep data secure, companies must carry out practices such as teaming with a professional shredding company to dispose of materials like files, folders, and individual documents full of sensitive information. These tips for properly disposing of sensitive business documents will show newcomers how to tackle this essential task the right way.
Set Up a Consistent Shredding Schedule
One of the key factors to consider when hiring a professional shredding service is their availability. These services should offer you the option for a one-time plan or an ongoing plan. Not all companies require the same shredding need as far as frequency goes. Some need shredding once a day, once a week, and beyond.
Instead of allowing documents to pile up and then talking with a shredder, take the time to schedule an ongoing service. That way, instead of having to leave all the scheduling until the last minute, the shredder will arrive precisely when you need them.
Double-Check What You’re Shredding
Although you have a collection of documents that require disposal, you probably have some documents you still need as well. To avoid mixing up your materials, always double-check what you’re tossing into the secure bins to be shredded. Accidents can happen but, suffice it to say, destroying documents that you still need to complete work tasks will cause a fair amount of stress.
Luckily, something as simple as double-checking what you’re tossing and what needs shredding can prevent this from happening. Likewise, it will prevent you from hanging on to sensitive data beyond the appropriate shredding date.
Don’t Worry About Paperclips, Staples, Etc.
One of the great things about professional shredding companies is you can shred materials as-is, in certain situations. By as is, we mean not having to separate the documents from binder clips and file folders. For example, using our commercial shredding services means you don’t have to worry about the aforementioned binder clips or file folders, as well as staples and paperclips.
Knowing this ahead of time will help you avoid going through the stress of painstakingly removing these obstructions from your documents. Don’t worry, heavy-duty shredders can chomp through those materials with ease. If you take advantage of these tips for properly disposing of sensitive business documents, it will make the process as stress-free and efficient as possible.