Privacy laws are something commercial businesses and government agencies have to follow daily. These existing privacy laws remain in place to keep sensitive personal data away from malicious parties and prevent crimes like identity theft.
Part of complying with these privacy laws is securely shredding physical documents with a professional service provider’s help. However, before partnering with any service, it’s crucial to understand why you need a Certificate of Destruction after shredding appointments.
Before hiring a professional shredding service, companies must always ask whether they provide a Certificate of Destruction. The answer should always be a swift “yes.” If the shredder you’re speaking with claims not to provide these certificates, immediately seek another service provider.
The purpose of a Certificate of Destruction is to prove that you follow all the necessary privacy laws when disposing of sensitive data. Without a Certificate of Destruction, you don’t have a way to demonstrate your compliance with such laws during audits or court cases.
These certificates contain essential information about your data destruction. The info includes your transaction number, the chain of custody, the location and date of the document shredding, and other vital data unique to your appointment.
Your shredder should always provide you with a Certificate of Destruction immediately after the titular destruction takes place. No matter what type of shredding service you choose, companies should still receive these certificates promptly.
For instance, when companies and government agencies in Maryland, Virginia, and D.C. use our mobile paper shredding service, they receive Certificates of Destruction after each appointment. Whether your shredding occurs on-site or off-site, always ask for a Certificate of Destruction afterward.
Now that you see why you need a Certificate of Destruction after shredding, you can avoid finding yourself in court or an audit without one. Of course, this means you should be very careful with storing it after you obtain this certificate. By keeping your certificate somewhere convenient and secure, you can quickly find it in the event you have to.